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Policy 5-003: University of Utah Staff Council (UUSC)

Revision 2. Effective date: June 29, 2004. (editorially corrected March 5, 2021).
  1. Purpose and Scope

    1. Purpose. To establish a staff advisory council which may provide advice and counsel to theUniversity of Utah Administration and Board of Trustees. (See Board of Higher Education Policy R223 -- Faculty and Staff Participation in Board of Trustees Meetings; University Policy 2-002 – Board of Trustees; and University Policy 6-002 – The Academic Senate (UUSC ex officio representative).)

    2. Scope.


  2. Definitions

    Relevant employee definitions are defined in Policy 5-001.

  3. Policy-- Staff Advisory Council

    1. Function - The University of Utah Staff Council (UUSC) is established to provide a forum for University Staff Members to express their concerns, recommendations, and advice regarding wages and salaries, Staff Member benefits, working conditions, and other matters which may affect them in their capacity as Staff Members to the University administration and the Board of Trustees. UUSC shall schedule and conduct its meetings and activities in a manner that will allow free debate and discussion of issues and encourage input by all Staff Members. UUSC shall determine which matters shall be brought to the attention of the University administration and Board of Trustees through this process.

    2. Eligibility - Staff Members holding a benefits eligible position who have completed their probationary period are eligible to serve on UUSC.

    3. Representation and Size - In general, the council shall be proportionally representative of the types of staff employed by the University and the types of organizations in which these staff members work. Annually, an analysis of the numbers of staff by type and organization and other related demographics shall be prepared by the Human Resources Department to provide current data for use as a guide in the selection of UUSC members. The council shall consist of 24 members, not including ex officio members. There shall be no more than one UUSC member from any department.

    4. UUSC Executive Board Comprised of the President, President-elect, Secretary, and Treasurer.

    5. Selection Procedures - Selection of UUSC members shall be made as follows:

      1. UUSC Selection Committee - Annually, the UUSC Executive Board shall nominate to the President ten eligible staff members to serve on the UUSC Selection Committee. From the ten nominations, the President shall appoint seven persons to serve on the committee.

        1. The UUSC President-Elect shall serve as chairperson of the selection committee.

      2. University of Utah Staff Council (UUSC) - The UUSC Selection Committee shall seek nominations to serve as members of UUSC. After evaluating the nominees and applicants, the UUSC Selection Committee shall submit to the President a slate of eligible and recommended nominees equal in numberto two times the number of vacant positions.

      3. The President shall appoint, from the slate of nominees described above, persons to fill vacant positions on UUSC. The remaining nominees will serve as alternates. The President shall select replacement appointments from the alternates if an appointee declines to serve, resigns from UUSC or terminates University employment.

        1. The President shall strive to provide balance on UUSC based on University demographics.

      4. Staff appointed to the council shall notify their supervisor of the appointment. The supervisor may not deny any eligible Staff Member the opportunity to serve and shall take no action hindering such service. Staff Members shall be granted release time to serve on UUSC.

    6. Term of Service - Term of service on UUSC shall be three years with one third of the membership appointed each year. No member may serve for more than two consecutive terms. If the President-Elect is voted into office during his/her second year on the council, the President-Elect shall be granted an extension of one year to fulfill that term of office. All new appointments shall be for a three year term. If members leave the council prior to the end of their term of appointment, the President should appoint a new member to complete the unexpired term from the list of alternates, striving to maintain proportional representatives of staff demographics. When vacancies occur, the new individual selected by the President should ordinarily come from the same organization and staff classification categories as the individual to be replaced.

    7. Participation in Board of Trustees Meetings - The UUSC President and members may attend Board of Trustees meetings and shall be afforded the opportunity to address the Board. Minutes of the Board of Trustees meetings shall be provided to the UUSC President on a timely basis. (UBHE Policy R223; University Policy 2-002. See also Policy 6-002 (Academic Senate meetings).)

    8. Leadership Selection - The UUSC President and President-Elect shall be elected by the members of UUSC on the basis of majority vote. Both the UUSC President and the President-Elect shall have at least one year of service on UUSC prior to serving in these elected positions.

      1. The UUSC President and President-Elect shall be elected for a period of not to exceed one year in each position.

    9. UUSC Support - Primary staff support of the council shall be provided by the office of the Human Resources Vice President.

      1. The Vice President for Human Resource and the Director of Equal Employment Opportunity and Affirmative Action, shall be ex officio members of the council but shall not be entitled to vote on issues considered by the council.

    10. Meeting Frequency - The UUSC shall meet monthly. Additional meetings may be called by the UUSC President as needed.

       [Note: Parts IV-VII of this Regulation (and all other University Regulations) are Regulations Resource Information – the contents of which are not approved by the Academic Senate or Board of Trustees, and are to be updated from time to time as determined appropriate by the cognizant Policy Officer and the Institutional Policy Committee, as per Policy 1-001 and Rule 1-001.]


  4. Rules, Procedures, Guidelines, Forms and other related resources.

    1. Rules.


    2. Procedures.


    3. Guidelines.

      1. Guideline 5-003A: Staff Council Bylaws
    4. Forms.


    5. Other related resources.

      Current Bylaws of the UUSC. 

  5. References

    Policy 5-001, Employee Definitions

    Policy 5-100, Employee Relations and Organizations

    Policy 5-106, Equal Opportunity and Nondiscrimination Employment

    Policy 6-002--The Academic Senate (UUSC ex officio representative)

    Policy 2-002 – Board of Trustees

    Board of Higher Education Policy R223 -- Faculty and Staff Participation in Board of Trustees Meetings

  6. Contacts

    The designated contact officials for this Policy are:

    1. Policy Owner (primary contact person for questions and advice): Director of the Office of Equal Opportunity.

    2. Policy Officers: Chief Human Resources Officer

      These officials are designated by the University President or delegee, with assistance of the Institutional Policy Committee, to have the following roles and authority, as provided in University Rule 1-001:

      "A 'Policy Officer' will be assigned by the President for each University Policy, and will typically be someone at the executive level of the University (i.e., the President and his/her Cabinet Officers). The assigned Policy Officer is authorized to allow exceptions to the Policy in appropriate cases "

      "The Policy Officer will identify an 'Owner' for each Policy. The Policy Owner is an expert on the Policy topic who may respond to questions about, and provide interpretation of the Policy; and will typically be someone reporting to an executive level position (as defined above), but may be any other person to whom the President or a Vice President has delegated such authority for a specified area of University operations. The Owner has primary responsibility for maintaining the relevant portions of the Regulations Library [and] bears the responsibility for determining -requirements of particular Policies "  University Rule 1-001-III-B & E

  7. History

Renumbering: Renumbered as Policy 5-003 effective 9/15/2008, formerly known as PPM 2-33

Revision History:

Current Version: Revision 2.

Approved by: Board of Trustees, with Effective Date: June 29, 2004.

Editorially revised October 11, 2011- (Editorial changes were made to reflect the changes in employee definitions as set forth in Policy 5-100). Editorially corrected March 5, 2021 (Contents were reformatted to conform to the current IPC-approved Policy Template, cross-references updated, and minor errors corrected).

Earlier Versions

Revision 1: effective dates July 13, 1998 to June 28, 2004

Policy: 5-003 Rev: 2
Date: June 29, 2004
Last Updated: 10/26/21