Policy 6-401: Students of the University

1. General Regulations
2. Associated Student of the University of Utah
3. Recognized Student Organizations
4. Committee on Student Affairs

1. Purpose.

   The purposes of this policy are to establish student governance at the University of Utah consistent with the Code of Student Rights and Responsibilities, provide for representation of students through the Associated Students of the University of Utah, provide for affiliation of recognized student organizations, and establish and assign responsibilities to the Committee on Student Affairs.

2. Scope.

   This policy applies to all students of the University, and all organizations of students.

‌Definitions‌

The following definitions apply for the limited purposes of this policy and any associated regulations.

1. “Student” means a person who is currently, matriculated and/or registered in any course or program of instruction or training offered by the University at any level, and pays the Associated Students of the University of Utah Activity Fee, such as persons enrolled in courses under HB 60.

‌Policy‌

1. ‌General Regulations‌

   1. All students and student organizations of the university are required to comply with Policy 6-400, and the rules, regulations, and laws governing the university.

2. ‌Associated Student of the University of Utah‌

   1. The organization known as the Associated Students of the University of Utah (ASUU) is the official student organization of the University. The ASUU shall have a constitution and bylaws. Proposed amendments to the ASUU Constitution shall be presented for review and advice of the Committee on Student Affairs, then presented for approval of the University Board of Trustees and finally presented for approval by a general referendum of the student body of the university.

3. ‌Recognized Student Organizations‌

   1. A student organization that wishes to be recognized by the university and to receive any of the benefits associated with recognition, must comply with the registration process outlined by Student Leadership and Involvement and University Rule R6-401A.

4. ‌Committee on Student Affairs‌

   1. Purpose

      1. The Committee on Student Affairs is hereby established. It is to serve as an advisory committee to the Associated Students of the University of Utah and the Vice President for Student Affairs in matters pertaining to student life in relationship to the university. Specific authorities and responsibilities of the Committee include those set forth in the paragraph on responsibility.

   2. Membership

      1. The voting membership includes:

         1. ASUU President;

         2. one member of the ASUU Executive Cabinet, appointed by the ASUU President;

         3. chairperson of the ASUU Student Senate or designee;

         4. chairperson of the ASUU Student Assembly or designee;

         5. three students at large who must be students in good standing and may not serve as student leaders within the ASUU student government, appointed by the ASUU President in accordance with ASUU’s policies and procedures;

         6. three faculty members appointed through the Academic Senate Personnel and Elections process;

         7. dean of students or designee;

         8. director of student governance & leadership; and

         9. two university representatives at the director level (or higher) from outside of Student Affairs, appointed by two different leaders at the cabinet level.

      2. The vice president for student affairs shall have appointing authority to select which cabinet members are responsible for appointing voting representatives to the committee from each of their separate, respective areas each year.

      3. The non-voting membership includes:

         1. an executive secretary who is the ASUU student governance advisor; and

         2. ASUU attorney general.

      4. Quorum

         1. Quorum shall consist of a simple majority of the total voting membership of the committee.

   3. Membership Selection and Organization

      1. Any student who has served as a voting member of the Committee on Student Affairs at any previous point in time may not serve again as a Student at large.

         b. Chairperson Selection

         The chairperson may be any member of the committee and shall be elected from the committee's membership by the voting members of the committee. If the chairperson is a voting member of the committee, they may only vote in the event of a tie.

         c. Terms of office shall be as follows:

         1. Faculty members shall serve a twelve-month term beginning in September of that school year, with the option for consecutive reappointment at the discretion of the Academic Senate President.

         2. ASUU elected officials shall serve during their term of office beginning at inauguration of their respective position.

         3. The ASUU Executive Cabinet member shall serve as active voting member for their respective appointment.

         4. Students at large shall serve as active voting members for a term of office from appointment until the end of the academic year.

   4. Responsibility

      1. The Committee shall meet in person at least once per academic semester.

      2. The Committee reports to and is responsible to the university president through the vice president for student affairs.

      3. The Committee has the following specific responsibilities:

         1. reviewing and making recommendations to the Board of Trustees regarding the proposed apportionment of the funds for the ASUU;

         2. reviewing and making recommendations to the Board of Trustees regarding proposed amendments to the ASUU Constitution;

         3. providing feedback and guidance to the ASUU Administration at the beginning of their term of office based on platform intentions;

         4. serving as the appellate body for any findings and sanctions delivered by the ASUU Supreme Court; and

         5. advising the vice president for student affairs about policy, procedural and programmatic changes.

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            Sections IV- VII are for user information and are not subject to the approval of the Academic Senate or the Board of Trustees. The Institutional Policy Committee, the Policy Owner, or the Policy Officer may update these sections at any time.

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‌Policies/ Rules, Procedures, Guidelines, Forms, and other Related Resources‌

1. Policies/ Rules.

   1. Rule R6-401A: Student Organization Classification

   2. Rule R6-401B: Student Organization Violations of Law or Policy

2. Procedures, Guidelines, and Forms. [ reserved ]

3. Other Related Resources. [ reserved ]

‌References‌

‌Contacts‌

The designated contact officials for this regulation are:

1. Policy Owner(s) (primary contact person for questions and advice): Vice President for Student Affairs

2. Policy Officer(s): Executive Vice President for Academic Affairs and Executive Vice President for Health Sciences

   See Rule 1-001 for information about the roles and authority of policy owners and policy officers.

‌History‌

Revision History.

1. Current version. Revision 4.

   1. Approved by the Academic Senate on November 3, 2025 and Board of Trustees on November 13, 2025, with effective date of November 13, 2025.

   2. Legislative History

   3. Editorial Revisions

2. Previous versions.

   1. Revision 3. Effective Date. May 8, 2018.

   2. Revision 2. Effective Date. May 17, 2009

   3. Revision 1. Effective Date. April 9, 1990

   4. Revision 0. June 19, 1989

3. Renumbering

   1. Renumbered from Policy and Procedures Manual 8-11.