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Policy 6-401: Students of the University. Revision 3. Effective Date - May 8, 2018

 

  1. Purpose and Scope

    Purpose: The purposes of this Policy are to establish student governance at the University of Utah consistent with the Code of Student Rights and Responsibilities, provide for representation of students through the Associated Students of the University of Utah, provide for affiliation of recognized student organizations, and establish and assign responsibilities to the Committee on Student Affairs.

    Scope: This Policy applies to all students of the University, and all organizations of students.

  2. Definitions

    1. “Student” refers to a person who is currently, matriculated and/or registered in any course or program of instruction or training offered by the University at any level, and pays the Associated Students of the University of Utah Activity Fee, such as persons enrolled in courses under HB 60.

    2. The “Student Code” is Policy 6-400-- the Code of Student Rights and Responsibilities,

  3. Policy

    1. General Regulations

      All students and student organizations of the University are required to comply with the Student Code, and the rules, regulations, and laws governing the University.

    2. Associated Students of the University of Utah

      The organization known as the Associated Students of the University of Utah (ASUU) is the official student organization of the University. The ASUU shall have a constitution and bylaws. Proposed amendments to the ASUU Constitution shall be presented for review and advice of the Committee on Student Affairs, then presented for approval of the University Board of Trustees, and finally presented for approval by a general referendum of the student body of the University.

    3. Recognized Student Organization

      1. Purpose

        The Committee on Student Affairs is hereby established. It is to serve as an advisory committee to the Associated Students of the University of Utah and the Vice President for Student Affairs in matters pertaining to student life in relationship to the University. Specific authorities and responsibilities of the Committee include those set forth in the paragraph on Responsibility.

      2. Membership

        1. The voting membership includes:

          1. ASUU President;

          2. One member of the ASUU Executive Cabinet;

          3. Chairperson of the ASUU Student Senate or designee;

          4. Chairperson of the ASUU Student Assembly or designee;

          5. Three (3) students at large;

          6. Three (3) faculty members;

          7. Dean of students;

          8. Director of Student Leadership & Involvement the University Union and Student Activities;

          9. Designee of the University’s Vice President for Administrative Services;

        2. The non-voting membership includes:

          1. The executive secretary;

          2. ASUU Attorney General

        3. Quorum

          1. Quorum shall consist of nine (9) voting members.

      3. Membership Selection and Organization

        1. Membership selection shall be as follows:

          1. The ASUU president, ASUU Senate and Assembly Chairpersons, the Attorney General, the Dean of Students, and the Director of Student Leadership and Involvement are appointed to the Committee by virtue of their office.

          2. The member of the Executive Cabinet will be appointed by the ASUU President according to the nature of the agenda of the meeting for appropriate consideration.

          3. The three (3) students at large are appointed in accordance with ASUU's policies and procedures.

          4. The three (3) faculty members are appointed by the University president upon recommendation of the Academic Senate Personnel and Elections Committee.

          5. The designees of the Vice President for Administrative Services and the Vice President for University Relations will be appointed by the respective vice president.

          6. The executive secretary shall be a member of the Student Leadership

            & Involvement staff appointed by the Director.

        2. Chairperson Selection

          The Chairperson shall be elected from the committee's membership by the voting members of the committee.

        3. Terms of office shall be as follows:

          1. Faculty members shall serve a twelve-month term beginning in September of that school year, with the option for consecutive reappointment at the discretion of the University President.

          2. ASUU elected officials shall serve during their term of office beginning at Inauguration of their respective position.

          3. The Executive Cabinet member shall serve as active voting member for their respective appointment.

          4. Students at large shall serve as active voting members for a term of office from appointment until the end of the academic year

        4. Holdover Membership

          1. Outgoing Organizations Board members, whose replacement has not been appointed, shall serve as ex officio non-voting members for a three-month term beginning in April and ending in June.

      4. Responsibility

        1. The Committee shall meet in person at least once per academic semester.

        2. The Committee reports to and is responsible to the University President through the Vice President for Student Affairs.

        3. The Committee has the following specific responsibilities:

          1. reviewing and making recommendations to the Board of Trustees regarding the proposed apportionment of the funds for the ASUU;

          2. reviewing and making recommendations to the Board of Trustees regarding proposed amendments to the ASUU Constitution;

          3. providing feedback to the ASUU Administration at the beginning of their term of office based on platform intentions.

          4. serving as the appellate body for any findings and sanctions delivered by the ASUU Supreme Court.

        4. advising the Vice President for Student Affairs about policy, procedural and programmatic changes.

          _______________

          [Note: Parts IV-VII of this Regulation (and all other University Regulations) are Regulations Resource Information – the contents of which are not approved by the Academic Senate or Board of Trustees, and are to be updated from time to time as determined appropriate by the cognizant Policy Officer and the Institutional Policy Committee, as per Policy 1-001 and Rule 1-001.]

  4. Rules, Procedures, Guidelines, Forms and other Related Resources

    1. Rules

      Rule 6-401A Student Organization Classification

    2. Procedures

    3. Guidelines

    4. Forms

    5. Other related resource materials

  5. References

    Policy 1-007 University Speech Policy

  6. Contacts

    The designated contact officials for this Policy are:

    1. Policy Owner (primary contact person for questions and advice): Vice President for Student Affairs.

    2. Policy Officers: Sr. Vice President for Academic Affairs and the Sr. Vice President for Health Sciences.

      These officials are designated by the University President or delegee, with assistance of the Institutional Policy Committee, to have the following roles and authority, as provided in University Rule 1-001:

      "A 'Policy Officer' will be assigned by the President for each University Policy, and will typically be someone at the executive level of the University (i.e., the President and his/her Cabinet Officers). The assigned Policy Officer is authorized to allow exceptions to the Policy in appropriate cases.... "

      "The Policy Officer will identify an 'Owner' for each Policy. The Policy Owner is an expert on the Policy topic who may respond to questions about, and provide interpretation of the Policy; and will typically be someone reporting to an executive level position (as defined above), but may be any other person to whom the President or a Vice President has delegated such authority for a specified area of University operations. The Owner has primary responsibility for maintaining the relevant portions of the Regulations Library... .[and] bears the responsibility for determining -requirements of particular Policies... ." University Rule 1-001-III-B & E

  7. History

    Renumbering: Renumbered as Policy 6-401, effective 9/15/08, formerly known as PPM 8-11, and formerly University Regulations Chapter XI.

    Current version- Revision 3

Approved by Academic Senate: 4/30/2018

Approved by Board of Trustees: 5/8/2018

Background information for Revision 3.

Earlier versions:

Revision 2: Effective date: 5/17/09 to May 7, 2019

Revision 1: Effective dates April 9, 1990 to May 16. 2009.

(Editorially revised June 17, 1999).

Revision 0: Effective dates June 19, 1989 to April 9, 1990


Policy: 6-401 Rev: 3
Date: May 8, 2018

Last Updated: 7/13/19