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Policy 6-401: Students of the University

Revision #3. Effective Date - May 8, 2018

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  1. Purpose and Scope
  2. Definitions
  3. Policy
    1. General Regulations
    2. Associated Student of the University of Utah
    3. Recognized Student Organizations
    4. Committee on Student Affairs
  4. Policies/ Rules, Procedures, Guidelines, Forms and other Related Resources
  5. References
  6. Contacts
  7. History

  1. Purpose and Scope‌

    1. Purpose.

      The purposes of this Policy are to establish student governance at the University of Utah consistent with the Code of Student Rights and Responsibilities, provide for representation of students through the Associated Students of the University of Utah, provide for affiliation of recognized student organizations, and establish and assign responsibilities to the Committee on Student Affairs.

    2. Scope.

      This Policy applies to all students of the University, and all organizations of students.

  2. Definitions‌

    The following definitions apply for the limited purposes of this policy and any associated regulations.

    1. “Student” means a person who is currently, matriculated and/or registered in any course or program of instruction or training offered by the University at any level, and pays the Associated Students of the University of Utah Activity Fee, such as persons enrolled in courses under HB 60.

  3. Policy‌

    1. General Regulations‌

      1. All students and student organizations of the University are required to comply with Policy 6-400, and the rules, regulations, and laws governing the University.

    2. Associated Student of the University of Utah‌

      1. The organization known as the Associated Students of the University of Utah (ASUU) is the official student organization of the University. The ASUU shall have a constitution and bylaws. Proposed amendments to the ASUU Constitution shall be presented for review and advice of the Committee on Student Affairs, then presented for approval of the University Board of Trustees, and finally presented for approval by a general referendum of the student body of the University.

    3. Recognized Student Organizations‌

      1. A student organization that wishes to be recognized by the University and to receive any of the benefits associated with recognition, must comply with the registration process outlined by Student Leadership and Involvement and University Rule R6-401A.
    4. Committee on Student Affairs

      1. Purpose

        1. The Committee on Student Affairs is hereby established. It is to serve as an advisory committee to the Associated Students of the University of Utah and the Vice President for Student Affairs in matters pertaining to student life in relationship to the University. Specific authorities and responsibilities of the Committee include those set forth in the paragraph on Responsibility.

      2. Membership

        1. The voting membership includes:

          1. ASUU President;

          2. One member of the ASUU Executive Cabinet;

          3. Chairperson of the ASUU Student Senate or designee;

          4. Chairperson of the ASUU Student Assembly or designee;

          5. Three (3) students at large;

          6. Three (3) faculty members;

          7. Dean of students;

          8. Director of Student Leadership & Involvement the University Union and Student Activities;

          9. Designee of the University’s Vice President for Administrative Services;

        2. The non-voting membership includes:

          1. The executive secretary;

          2. ASUU Attorney General

        3. Quorum

          1. Quorum shall consist of nine (9) voting members.

      3. Membership Selection and Organization

        1. Membership selection shall be as follows:

          1. The ASUU president, ASUU Senate and Assembly Chairpersons, the Attorney General, the Dean of Students, and the Director of Student Leadership and Involvement are appointed to the Committee by virtue of their office.

          2. The member of the Executive Cabinet will be appointed by the ASUU President according to the nature of the agenda of the meeting for appropriate consideration.

          3. The three (3) students at large are appointed in accordance with ASUU's policies and procedures.

          4. The three (3) faculty members are appointed by the University president upon recommendation of the Academic Senate Personnel and Elections Committee.

          5. The designees of the Vice President for Administrative Services and the Vice President for University Relations will be appointed by the respective vice president.

          6. The executive secretary shall be a member of the Student Leadership & Involvement staff appointed by the Director.

        2. Chairperson Selection

          The Chairperson shall be elected from the committee's membership by the voting members of the committee.

        3. Terms of office shall be as follows:

          1. Faculty members shall serve a twelve-month term beginning in September of that school year, with the option for consecutive reappointment at the discretion of the University President.

          2. ASUU elected officials shall serve during their term of office beginning at Inauguration of their respective position.

          3. The Executive Cabinet member shall serve as active voting member for their respective appointment.

          4. Students at large shall serve as active voting members for a term of office from appointment until the end of the academic year

        4. Holdover Membership

          1. Outgoing Organizations Board members, whose replacement has not been appointed, shall serve as ex officio non-voting members for a three-month term beginning in April and ending in June.

      4. Responsibility

        1. The Committee shall meet in person at least once per academic semester.

        2. The Committee reports to and is responsible to the University President through the Vice President for Student Affairs.

        3. The Committee has the following specific responsibilities:

          1. reviewing and making recommendations to the Board of Trustees regarding the proposed apportionment of the funds for the ASUU;

          2. reviewing and making recommendations to the Board of Trustees regarding proposed amendments to the ASUU Constitution;

          3. providing feedback to the ASUU Administration at the beginning of their term of office based on platform intentions.

          4. serving as the appellate body for any findings and sanctions delivered by the ASUU Supreme Court.

          5. advising the Vice President for Student Affairs about policy, procedural and programmatic changes.

            Sections IV- VII are for user information and are not subject to the approval of the Academic Senate or the Board of Trustees. The Institutional Policy Committee, the Policy Owner, or the Policy Officer may update these sections at any time.

  4. Policies/ Rules, Procedures, Guidelines, Forms and other Related Resources‌

    1. Policies/ Rules.

      1. Rule 6-401A: Student Organization Classification

    2. Procedures, Guidelines, and Forms. 

      1. P6-401A: Procedures Addressing a Recognized Student Organization’s Failure to Maintain Recognition or Violation of a University Regulation, State or Federal Law, or Local Ordinance
    3. Other Related Resources. [ reserved ]

  5. References‌

    1. Policy 1-007: University Speech Policy

  6. Contacts‌

    The designated contact officials for this Regulation are

    1. Policy Owner(s) (primary contact person for questions and advice): Vice President for Student Affairs

    2. Policy Officer(s): Senior Vice President for Academic Affairs and Senior Vice President for Health Sciences

      See Rule 1-001 for information about the roles and authority of policy owners and policy officers.

  7. History‌

    Revision History.

    1. Current version. Revision 3.

      1. Approved by -- Academic Senate April 30, 2018, and Board of Trustees May 8, 2018, with effective date of May 8, 2018.

      2. Legislative History

      3. Editorial Revisions

        1. Editorially revised August 15, 2023 to move to current regulations template.

        2. Editorially revised August 15, 2023 to delete reference to Policy 6-400 as “student code”.

    2. Previous versions.

      1. Revision 2. Effective Date. May 17, 2009

      2. Revision 1. Effective Date. April 9, 1990

      3. Revision 0. June 19, 1989

    3. Renumbering

      1. Renumbered from Policy and Procedures Manual 8-11.

Last Updated: 11/27/23