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Guideline: 4-001A- Data Management Roles

This expands the information found in Policy 4-001. The following indicates the appointment process for data stewards and custodians as well as the individuals currently filling each data management role. This guideline is used to help clarify which individuals should be contacted for each functional area. Data users making data requests should go through the custodian first as they have operational knowledge. Data stewards have a responsibility to assign data custodians and indicate the data use guidelines utilized by their functional areas.

 

Enrollment Management Data Stewards

All data stewards appointed by VP of Enrollment Management, Steve Robinson

Admissions - Data Steward - Executive Director of Admissions

Current Appointee: John Marfield
Responsible Area(s) Data Custodian Current Contact
Prospective students, applications, and admittance information Sr. System Manager in Office of Admissions Brandon Ritter

Financial Aid - Data Steward - Executive Director of Financial Aid & Scholarship

Current Appointee: Anthony Jones
Responsible Area(s) Data Custodian Current Contact
Student financial aid & scholarships Assistant Director of Financial Aid Systems Veronica Christensen

Registrar - Data Steward - Registrar

Current Appointee: Tim Ebner
Responsible Area(s) Data Custodian Current Contact
Enrolled students, academic courses, majors, & degrees Associate Registrar of Student Systems/Technology Andrea Roner

Data Steward - Associate VP of Financial & Business Services

Current Appointee:  Theresa Ashman, CPA

Data Custodian(s) - Appointed by Data Steward

Responsible Area(s) Data Custodian Current Contact
General ledger, financial systems, student financials, income accounting and card payment services, tax services Controller/ Senior Director Steven Phillips, CPA
Purchasing, purchasing cards, travel, personal reimbursements, accounts payable, General Stores operations

Senior Director, P2P

Glendon Mitchell
Post award grants accounting, compliance accounting, property accounting, Surplus & Salvage operations Senior Director, Research and Complinace Ken Erickson

Data Steward - Director of HR Information Systems (HRIS)

Current Appointee: Josna Kotturappa (Appointed by Chief HR Officer, Jeff Herring)

Data Custodian(s) - Appointed by Data Steward

Responsible Area(s) Data Custodian Current Contact
Human resources (campus) Director of HR Business Intelligence Tatiana Topyrik

Data Steward - Senior Director of Advancement Operations

Current Appointee: Paul Majnik (Appointed by VP of Institutional Advancement, Heidi Woodbury)

Data Custodian(s) - Appointed by Data Steward

Responsible Area(s) Data Custodian Current Contact
Development & alumni relations Director of Information Services Christian Singleton

Printable - Data Managment Roles Guideline.pdf

References: Policy 4-001, Data Management Policy Guideline Owner – Chief Information Officer

*Guideline will be maintained as a website to make additions or edits to the guidelines easier

Send updates or changes for the guideline to susan.schaefer@utah.edu 


Date: January 15, 2019
 
Last Updated: 8/27/21