Guideline: 4-001A- Data Management Roles
This expands the information found in Policy 4-001. The following indicates the appointment process for data stewards and custodians as well as the individuals currently filling each data management role. This guideline is used to help clarify which individuals should be contacted for each functional area. Data users making data requests should go through the custodian first as they have operational knowledge. Data stewards have a responsibility to assign data custodians and indicate the data use guidelines utilized by their functional areas.
Enrollment Management Data Stewards
All data stewards appointed by VP of Enrollment Management, Steve Robinson
Admissions - Data Steward - Executive Director of AdmissionsCurrent Appointee: John Marfield |
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| Responsible Area(s) | Data Custodian | Current Contact |
| Prospective students, applications, and admittance information | Sr. System Manager in Office of Admissions | Brandon Ritter |
Financial Aid - Data Steward - Executive Director of Financial Aid & ScholarshipCurrent Appointee: Anthony Jones |
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| Responsible Area(s) | Data Custodian | Current Contact |
| Student financial aid & scholarships | Assistant Director of Financial Aid Systems | Mat Mason |
Registrar - Data Steward - RegistrarCurrent Appointee: Erin Mason |
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| Responsible Area(s) | Data Custodian | Current Contact |
| Enrolled students, academic courses, majors, & degrees | Associate Registrar of Student Systems/Technology | Andrea Roner |
Data Steward - Associate VP of Financial & Business Services
Current Appointee: Theresa Ashman, CPAData Custodian(s) - Appointed by Data Steward
| Responsible Area(s) | Data Custodian | Current Contact |
| General ledger, financial systems, student financials, income accounting and card payment services, tax services | Controller/ Senior Director | Steven Phillips, CPA |
| Purchasing, purchasing cards, travel, personal reimbursements, accounts payable, General Stores operations |
Senior Director, P2P |
Glendon Mitchell |
| Post award grants accounting, compliance accounting, property accounting, Surplus & Salvage operations | Senior Director, Research and Complinace | Ken Erickson |
Data Steward - Director of HR Information Systems (HRIS)
Current Appointee: Josna Kotturappa (Appointed by Chief HR Officer, Jeff Herring)
Data Custodian(s) - Appointed by Data Steward
| Responsible Area(s) | Data Custodian | Current Contact |
| Human resources (campus) | Director of HR Business Intelligence | Tatiana Topyrik |
Data Steward - Senior Director of Advancement Operations
Current Appointee: Paul Majnik (Appointed by VP of Institutional Advancement, Heidi Woodbury)
Data Custodian(s) - Appointed by Data Steward
| Responsible Area(s) | Data Custodian | Current Contact |
| Development & alumni relations | Director of Information Services | Christian Singleton |
Printable - Data Managment Roles Guideline.pdf
References: Policy 4-001, Data Management Policy Guideline Owner – Chief Information Officer
*Guideline will be maintained as a website to make additions or edits to the guidelines easier
Send updates or changes for the guideline to susan.schaefer@utah.edu
Date: January 15, 2019