How to Revise a University Policy or Rule
Notification and Preparation
Notify the Regulations Office of the proposed Policy/Rule change
The Regulations Office provides the Microsoft Word version of the regulation and can provide assistance with managing the regulation revision process
Regulation Development and Drafting
Determine the details of the change you want to make and conduct research
Coordinate with others who will be involved in drafting and make sure you have support from your unit's leadership
Revision Tools
Policy Development Memo
Draft the regulation revisions using track changes to show additions and deletions Revision Tools Regulations Templates
Have the proposed regulation change reviewed by University stakeholders and groups, including the Institutional Policy Committee for major revisions, and incorporate feedback Revision Tools
Tracking Worksheet
Receive approval from Vice President or designee over policy area to move the regulation through the formal review and approval process
Formal Review and Approval Process
Present final proposed revision to the Institutional Policy Committee
Present proposed regulation revision to the Academic Senate Executive Committee, which determines if a regulation change is “academic” and the Academic Senate’s role in review and approval
All rules and polices are presented to the Academic Senate, either on information calendar, debate calendar, or intent as determined by the Executive Committee
All policies are recommended by the president and receive final approval from the Board of Trustees (consent calendar)
All academic rules and non-academic rules receive final approval by the president, vice president, or designee
A new or revised rule that is going through the approval process with a related policy may follow the approval process for a policy and receive final approval from the Board of Trustees
Publication and Implementation
Regulations Office publishes revised regulations on regulations.utah.edu and distributes a notice of a recently revised regulation
Communicate regulations changes to campus community and update forms, processes etc.
Monitor implementation and propose additional revisions as needed