To set forth the policy governing payroll
Employee organization - a voluntary nonprofit association or
organization, or a local campus unit or chapter of such an
association or organization, the membership of which is
predominantly composed of university employees, which exists
for the primary purpose of promoting and protecting the
interests of its members in the terms, conditions, rights
and responsibilities associated with their employment by the
Processing charges - a one-time or periodic charge,
including but not limited to a fee to be added to each
voluntary payroll deduction, to assist in defraying the cost
of processing voluntary payroll deductions.
Mandatory Deductions - The university is required by law to make certain
deductions from employee's gross earnings, including
income taxes and social security taxes. In addition,
for certain benefit programs which require payments by
participants, the university may specify payroll
deduction as the only acceptable method of payment.
Voluntary Deductions - Clerical, administrative, and data processing expenses
are associated with each payroll deduction made. In an
effort to minimize such costs and assure optimal use of
the university's data processing resources, voluntary
payroll deductions will be made available to employees
without charge only in circumstances which are regarded
by the university as supportive of or beneficial to the
university's goals and objectives, including fringe
benefit programs for university employees.
Processing Charges - When voluntary payroll deductions are made available
primarily as a convenience to employees of the
university, a processing charge may be imposed.
Scheduling of Deductions - Payroll deductions ordinarily will be distributed
equal amounts to each paycheck issued during the period
of time for which the deductions are authorized.
Amount of Voluntary Deductions - Voluntary payroll deductions in the amount
of less than
one dollar per paycheck, exclusive of authorized
processing charges, or for less than six successive
payroll periods, are not authorized. Each voluntary
payroll deduction must be for an equal amount during
each pay period.
Rules Procedures, Guidelines, Forms, and other related resources
Rule 5-402: Eligibility Standards for Voluntary Deductions
Questions about this Policy and any related Rules, Procedures and Guidelines
should be directed to the Compensation Analyst.