Policy 5-108: Transfer of Benefits Eligible Staff Members (non UUHC)

Purpose and Scope‌

1. Purpose.

   To outline the university's policy regarding transfer of Benefits Eligible Staff Members.

2. Scope.

   [reserved]

Definitions‌

The following definitions apply for the limited purposes of this policy and any associated regulations.

1. Transfer - Reassignment of a Benefits Eligible Staff Members from one employing unit to another employing unit with a different payroll reporting identification. Promotions or demotions may occur simultaneously with transfers.

2. Promotion - Change in status resulting from transfer to a position assigned a higher salary grade.

3. Lateral transfer - Change to a position having the same salary grade.

4. Demotion - Change in status resulting from transfer to a position assigned a lower salary grade.

5. Relevant employee definitions are defined in Policy 5-001.

Policy‌

1. Normally a transfer between employing units results in the Benefits Eligible Staff Members reporting to work in the receiving unit the first work day following the separation date from the releasing unit.

2. Salary Rates:

   1. If a Benefits Eligible Staff Member transfers to a position having the same salary grade, the salary shall not be increased as a result of the transfer.

   2. If the transfer is to a position classified at a higher salary grade, the promotion policies apply.

   3. If the transfer is to a position classified at a lower salary grade, the demotion policies apply.

3. When a Benefits Eligible Staff Member transfers from one employment unit to another, all unused sick, and vacation leave shall be transferred with the employee and shall be the responsibility of the receiving unit.

4. Transfers are not permitted until a new Benefits Eligible Staff Member has successfully completed the probationary period of employment, unless recommended by the Benefit Eligible Staff Member's current supervisor.

5. Offers of employment for all Benefits Eligible Staff Members are to be coordinated through Human Resources for approval before an actual offer is made.

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   Parts IV-VII of this Regulation are regulations resource information – the contents of which are not approved by the Academic Senate or Board of Trustees and are to be updated from time to time as determined appropriate by the cognizant Policy Officer and the Institutional Policy Committee, as per Policy 1-001 and Rule 1-001.

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Policies/ Rules, Procedures, Guidelines, Forms and other Related Resources‌

1. Policies/ Rules. [reserved]

2. Procedures, Guidelines, and Forms. [reserved]

3. Other Related Resources. [reserved]

References‌

1. Policy 5-102, Staff Employment Policy

2. Policy 5-106, Equal Opportunity and Nondiscrimination Employment

3. Policy 5-401, Staff Compensation

Contacts‌

The designated contact officials for this regulation are

1. Policy Owner(s) (primary contact person for questions and advice): Director of Employee Relations for Human Resources

2. Policy Officer(s): Chief Human Resources Officer

   See Rule 1-001 for information about the roles and authority of policy owners and policy officers.

History‌

1. Current version. Revision 5

   1. Effective September 14, 1998.

      1. Editorial Revisions

         1. Editorially revised January 27, 2023 to move to current template.

         2. Editorially March 23, 2022 to replace gender-specific pronouns

         3. Editorially revised October 11, 2011 to reflect changes to employee definitions set forth in Policy 5-100

         4. Editorially revised May 24, 2004

2. Previous versions.

3. Renumbering

   1. Renumbered from Policy and Procedures Manual 2-7