Policy 5-108: Transfer of Benefits Eligible Staff Members
Purpose
To outline the university's policy regarding transfer of Benefits Eligible Staff Members.
Definitions
Transfer - Reassignment of a Benefits Eligible Staff Members from one employing unit
to another employing unit with a different payroll reporting identification. Promotions
or demotions may occur simultaneously with transfers.
Promotion - Change in status resulting from transfer to a position assigned a higher
salary grade.
Lateral transfer - Change to a position having the same salary grade.
Demotion - Change in status resulting from transfer to a position assigned a lower
salary grade.
Relevant employee definitions are defined in Policy 5-001.
Policy
Normally a transfer between employing units results in the Benefits Eligible Staff
Members reporting to work in the receiving unit the first work day following the separation
date from the releasing unit.
Salary Rates:
If a Benefits Eligible Staff Member transfers to a position having the same salary
grade, the salary shall not be increased as a result of the transfer.
If the transfer is to a position classified at a higher salary grade, the promotion
policies apply.
If the transfer is to a position classified at a lower salary grade, the demotion
policies apply.
When a Benefits Eligible Staff Member transfers from one employment unit to another,
all unused sick, and vacation leave shall be transferred with the employee and shall
be the responsibility of the receiving unit.
Transfers are not permitted until a new Benefits Eligible Staff Member has successfully
completed the probationary period of employment, unless recommended by the Benefit
Eligible Staff Member's current supervisor.
Offers of employment for all Benefits Eligible Staff Members are to be coordinated
through Human Resources for approval before an actual offer is made.
[Note: Parts IV-VII of this Regulation (and all other University Regulations) are
Regulations Resource Information – the contents of which are not approved by the Academic
Senate or Board of Trustees, and are to be updated from time to time as determined
appropriate by the cognizant Policy Officer and the Institutional Policy Committee,
as per Policy 1-001 and Rule 1-001.]
Rules, Procedures, Guidelines, Forms and other related resources.
These officials are designated by the University President or delegee, with assistance
of the Institutional Policy Committee, to have the following roles and authority,
as provided in University Rule 1-001:
"A 'Policy Officer' will be assigned by the President for each University Policy,
and will typically be someone at the executive level of the University (i.e., the
President and Cabinet Officers). The assigned Policy Officer is authorized to allow
exceptions to the Policy in appropriate cases.... "
"The Policy Officer will identify an 'Owner' for each Policy. The Policy Owner is
an expert on the Policy topic who may respond to questions about, and provide interpretation
of the Policy; and will typically be someone reporting to an executive level position
(as defined above), but may be any other person to whom the President or a Vice President
has delegated such authority for a specified area of University operations. The Owner
has primary responsibility for maintaining the relevant portions of the Regulations
Library... . [and] bears the responsibility for determining -requirements of particular
Policies..." University Rule 1-001-III-B & E
History
Renumbering: Renumbered as Policy 5-108 effective 9/15/2008, formerly known as PPM
2-7
Revision History:
Current Version: Revision 5
Effective Dates: September 14, 1998 to present
Editorially revised March 23, 2022 to replace gender-specific pronouns
Editorially revised October 11, 2011
Editorial changes were made to this document to reflect the changes in employee definitions
as set forth in Policy 5-100