The University of Utah supports charitable giving to the community by university employees
through voluntary financial support for organizations by endorsing the Campaign for
Our Community, a single, unified charitable giving campaign.
The Campaign for Our Community provides a convenient channel for university employees
to contribute to the efforts of charitable organizations providing services in the
community while minimizing disruption of the university workplace and the costs to
the university that would be associated with multiple charitable fund drives. The
guidelines set forth in this Policy are intended to ensure that recipient organizations
have been carefully selected and are fiscally responsible.
"Campaign for Our Community" or "Campaign" refers to the single, annual, consolidated
effort to secure donations from university employees through payroll deduction and
other payment methods for distribution to qualified charitable organizations engaged
in health, human service, environmental, education, research or other charitable activities.
Campaign Coordinator means the off-campus umbrella organization which has been selected
in accordance with Section IV to conduct and coordinate the Campaign.
"Local presence" means that the organization has a direct and substantial presence
in the state of Utah.
"Member organization" means a qualified charitable organization engaged in health,
human service, environmental, education, research or other charitable activities that
is a member of a participating umbrella organization.
"Participating umbrella organization" means an umbrella organization or a federation
whose application has been accepted by the Charitable Giving Policy Committee.
Administration of the Charitable Giving Policy
The Vice President for Human Resources shall be designated as chair of the Charitable
Giving Policy Committee or "Policy Committee," which shall consist of representatives
from each vice presidential area and from the office of General Counsel. Each vice
president and the General Counsel shall appoint one representative to serve for an
unlimited term as a member of the Policy Committee. The Policy Committee is responsible
for implementing this Policy.
Selection of Campaign Coordinator
The Campaign Coordinator is responsible for providing fund raising and administrative
support for the Campaign, including campaign planning, training, and donation processing.
The Campaign Coordinator is selected through the Request for Proposals ("RFP") process.
The vice president for university relations, or designee, is responsible for preparing
the RFP and evaluating proposals. The Campaign Coordinator will be selected for at
least three (3) but not more than four (4) years.
The following factors shall be considered in selecting the Campaign Coordinator:
Financial stability and responsibility;Experience in conducting and coordinating unified
The percentage of fund raising and other fees assessed on donations;
Ability to distribute donations to individual organizations in a timely manner;
Resources to effectively organize and conduct the Campaign;
Ability to work closely with various umbrella organizations and the university community.
Supportive of the goals and philosophy of the Campaign.
Other relevant criteria as set forth in the RFP.
Application for Participation in Campaign for Our Community
An umbrella organization desiring to participate in the Campaign must submit an application
form and the documentation and certifications required under Section VI by the application
The Campaign application deadline will be publicly announced at least four (4) months
prior to the Campaign kick-off.
The Policy Committee shall evaluate each umbrella organization's application, based
on the criteria set forth in Section VI. In order to participate in the Campaign,
an umbrella organization must meet all criteria.
If the Policy Committee denies the application, the applying umbrella organization
may request reconsideration within ten (10) days by writing to the University's General
Counsel. The decision of the General Counsel is final.
Broad Base of Service. The umbrella organization must serve a minimum of ten (10)
member organizations that meet the requirements of this section.
Non-profit status. The umbrella organization must be a 501(c)(3) corporation in existence
for at least five (5) years before application to participate in the Campaign. The
organization must submit a copy of the IRS determination letter indicating that it
is exempt. The umbrella organization must certify that all of its member organizations
are 501(c)(3) corporations.
Registration. The umbrella organization must be incorporated as a non-profit corporation
in the state of Utah or registered as a foreign non-profit corporation doing business
in the state of Utah. The umbrella organization must certify that all of its member
organizations are incorporated or registered in the state of Utah.
Local Presence. The umbrella organization must have a substantial local presence in
the state of Utah with a history of providing programs and services in an effort to
meet the needs of the community. The umbrella organization must have an active local
volunteer board of directors, serving without compensation through regular meetings
and exercising satisfactory administrative controls. The umbrella organization must
certify that all of its member organizations meet this requirement.
Annual Reports. The umbrella organization must submit a copy of its IRS Form 990 and
an independent certified audit of its revenues and expenses for the previous two (2)
years. Upon request, the umbrella organization must provide the university with copies
of these documents for any of its member organizations.
Administrative Costs. The umbrella organization may not spend more than a reasonable
percentage of its revenues on administrative expenses. The umbrella organization must
have satisfied this requirement for the previous two (2) years. Information regarding
the organization's administrative expenses must be available to the public. The umbrella
organization must certify that all of its member organizations meet this requirement.
Nondiscrimination. The umbrella organization must have a Policy prohibiting unlawful
discrimination, as defined by state or federal law. The umbrella organization must
certify that all of its member organizations meet this requirement.
Non-designated pledges. Non-designated pledges will be divided proportionately among
the umbrella agencies, based on that year's giving designations.
Advertising. Literature regarding each umbrella organization will be included in the
Campaign's primary mailing. The university will not include individual agency literature
in any of its mailings. The university reserves the right to approve literature to
be included in Campaign mailings.
Bennion Center. The University of Utah Bennion Center may participate in the Campaign
for soliciting volunteer time only even though it does not meet all of the requirements
of Section VI.
[Note: Part VIII-IX of this Regulation (and all other University Regulations) are
Regulations Resource Information – the contents of which are not approved by the Academic
Senate or Board of Trustees, and are to be updated from time to time as determined
appropriate by the cognizant Policy Officer and the Institutional Policy Committee,
as per Policy 1-001 and Rule 1-001.]
The designated contact officials for this Policy are:
Policy Owner (primary contact person for questions and advice): Chief Human Resources
Policy Officer:Vice President and General Counsel
These officials are designated by the University President or delegee, with assistance
of the Institutional Policy Committee, to have the following roles and authority,
as provided in University Rule 1-001:
"A 'Policy Officer' will be assigned by the President for each University Policy,
and will typically be someone at the executive level of the University (i.e., the
President and his/her Cabinet Officers). The assigned Policy Officer is authorized
to allow exceptions to the Policy in appropriate cases.... "
"The Policy Officer will identify an 'Owner' for each Policy. The Policy Owner is
an expert on the Policy topic who may respond to questions about, and provide interpretation
of the Policy; and will typically be someone reporting to an executive level position
(as defined above), but may be any other person to whom the President or a Vice President
has delegated such authority for a specified area of University operations. The Owner
has primary responsibility for maintaining the relevant portions of the Regulations
Library... .[and] bears the responsibility for determining -requirements of particular
Policies... ." University Rule 1-001-III-B & E