Except as provided in paragraph 2 below, a requisition must be submitted to initiate
the procurement of supplies and/or services by the Purchasing Department for purchases
that exceed the single procurement threshold.
Note:University organizational units that are authorized to engage in direct procurement
without going through the Purchasing Department are listed in rule. (See Rule R3-100D)
Items or services not requiring a requisition include:
Purchases under the single procurement threshold not restricted by rule. (See Rule
Purchases from the University Campus Store, General Stores and Receiving, Dining Services,
Print & Mail Services or other University organizational units using campus orders.
(See Policy 3-193)
Organizational units may request that the Purchasing Department obtain price only
quotations without obligating an award by clearly marking "Request for Quotation Only"
on the face of the requisition. A request for quotation will not obligate an organizational
unit nor encumber funds until the organizational unit authorizes the Purchasing Department
to acquire the requested item.
Renewals, formally known as blanket orders, are requested by submission of a requisition
for indefinite quantity and indefinite delivery from a supplier for a defined period
of time. A renewal is valid only for a specified time period and/or for a specific
dollar value. Most general fund renewals expire on June 30 of each year. Restricted
fund renewals are assigned individual expiration dates, usually 30 days before the
contract expires. Renewals may not be used to purchase capital equipment items (items
costing in excess of $5,000) or single invoices billing in excess of $5,000 unless
authorized on the order by the Purchasing Department.
Rules, Procedures, Guidelines, Forms and Other Related Resources
R3-100B, Solicitation of Bids, Proposals, Sole Source and the Award of Procurement Contracts