In order to maintain a safe and healthful environment this policy sets forth the intent
of the University of Utah with respect to acquisition, ownership, assignment, maintenance,
and use of motor vehicles.
Motor Vehicle - motorized vehicle capable of carrying passengers. Motor vehicle includes
golf cards, forklifts, construction equipment, etc.
University Motor Vehicle - any motor vehicle owned, operated, or leased by the University
of Utah; any other vehicle so designated by the vice president for administrative
Official University Business - the authorized activities of university employees,
students, and designated agents related to approved programs and functions of the
university and its colleges, departments, operating units and related organizations.
Authorized Carrier - a common or contract carrier regulated by the Public Service
Commission or Interstate Commerce Commission or successor agencies.
Fleet Services - the University of Utah department which has been assigned the responsibility
for the management and operation of university motor vehicles.
Vehicle Donation - a vehicle that is donated to the University for the purpose of
resale or to be placed in service for university business.
Idling - vehicle engine is running while the vehicle is stationary or the piece of
equipment is not performing work.
Expansion vehicle - a vehicle that is new to the university vehicle inventory, thus
increasing the total number of vehicles owned, operated or leased by the University.
Drivers Eligibility Board. - the panel formed for the purpose of determining state
vehicle driving privileges.
University Police - the law enforcement agency with jurisdiction for traffic accident
investigations on campus.
Environmental Health and Safety - the University of Utah department assigned responsibility
for chemical and biological program management on campus.
Risk and Insurance Services - the University of Utah department assigned responsibility
for insurance management and driver safety education on campus.
University Surplus and Salvage - the University of Utah department assigned responsibility
for managing operations involving resale of university property, purchased or donated.
Ownership, acquisition, maintenance, licensing and disposal of vehicles shall be administratively
managed by the university Fleet Services.
University motor vehicles shall be used only for official university business purposes.
Operation of university motor vehicles is limited to persons who are authorized by
college or department administration to use a university vehicle, and who are (1)
employees of the university or registered students, (2) at least 18 years of age,
and (3) possess a valid Utah operator's license, except that authorized nonresident
students over 18 years of age may operate a university motor vehicle if they possess
a valid operator's license from the state or country of their residence.
University vehicles and equipment are prohibited from idling except under certain
pre-determined conditions (Further information is available in Rule 3-215, Section
III.E.10. University Motor Vehicle Rules).
Drivers of university vehicles shall be personally responsible for fines, forfeitures
of bail, or other penalties based upon parking and traffic violations and citations
or other infractions or violations of law involving the use of university motor vehicles.
The privilege of driving university motor vehicles may be suspended or permanently
revoked for repeated traffic citations, at-fault accidents, or for the unauthorized
use of university vehicles.
All motor vehicle accidents must be promptly reported and subsequent repairs completed
within 90 days, except for cases as approved by Risk Management or Fleet Services.
Rules, Procedures, Guidelines, Forms and other related resources
Acting as the Policy Owner, the Manager of Fleet Services is responsible for answering
questions and providing information regarding the application of this policy. Acting
as the Policy Officer, the Vice President for Administrative Services is responsible
for representing the University's interests in enforcing this policy and authorizing
any allowable exceptions.
Current version - Revision 5: Effective date: 09/14/2010