Policy 6-401: Students of the University

  1. Purpose & Scope
    1. (Reserved)
  2. Definitions
    1. (Reserved)
  3. Policy
    1. General Regulations
      1. All students and student organizations of the University are required to comply with the Student Code, and the rules, regulations, and laws governing the University.
    2. Associated Students of the University of Utah
      1. The organization known as the Associated Students of the University of Utah is the official student organinzation of the University. Its constitution and amendments thereto must be approved by the student body and the Board of Trustees. At least three (3) weeks prior to the meeting at which a constitution or amendment thereto is to be submitted to the Board of Trustees for approval, the appropriate officer of the Associated Students of the University of Utah shall file a copy of the said constitution or amendment with the faculty-student Committee on Student Affairs. The Committee on Student Affairs shall consider the constitution or amendment and at least one (1) week before the next meeting of the Board of Trustees transmit the same together with their recommendations to the president of the University of Utah. The president of the University shall transmit the proposed constitution or amendment to the appropriate committee of the Board of Trustees with his recommendations for the committee's consideration and recommendation to the board. The proposed constitution or amendment shall be submitted to the Board of Trustees of the University of Utah and approved by the board before it is submitted to a general referendum of the student body.
    3. Apportionment Board
      1. The Apportionment Board shall control the apportionment of funds of the Associated Students of the University of Utah.
    4. Student Affairs Committee [USER NOTE: As of 2011 this section D is under review for major revison. Contact Dean of Student for information]
      1. Purpose
        1. The Committee on Student Affairs is a committee of students and faculty with the responsibility of developing and implementing policies pertaining to student life in relationship to the University. As a policy making body, the committee formulates regulations and procedures relating to student activities and organizations for approval by the Board of Trustees. As a policy implementing agency, the committee administers and applies such policies. Specific authorities and responsibilities of the committee include those set forth in the paragraph on Authority and Responsibility.
      2. Membership
        1. The voting membership includes:
          1. ASUU President
          2. The three (3) members of ASUU Organization Boards.
          3. Three (3) students at large.
          4. Three (3) faculty members.
          5. Dean of students.
          6. Director of the University Union and Student Activities.
        2. The non-voting membership includes:
          1. The executive secretary.
      3. Membership Selection and Organization
        1. Membership selection shall be as follows:
          1. The ASUU president, ASUU Organizations Board members, the dean of students, and the director of the University Union and Student Activities are appointed to the committee by virtue of their office.
          2. The three (3) students at large are appointed in accordance with ASUU's policies and procedures.
          3. The three (3) faculty members are appointed by the University president upon recommendation of the University Senate Executive Committee.
          4. The executive secretary shall be a member of the dean of students staff appointed by the dean.
        2. Chairman Selection
          1. The Chairman shall be elected from the committee's membership by the voting members of the committee.
        3. Terms of office shall be as follows:
          1. Faculty members shall serve a twelve-month term beginning in September of that school year.
          2. Organizations Board members shall serve as active voting members for their term of office.
          3. Students at large shall serve as active voting members for a term of office corresponding to that of the Organizations Board members.
          4. The ASUU president shall serve during his term of office beginning the day he takes office.
        4. Holdover Membership
          1. Outgoing Organizations Board members shall serve as ex officio non-voting members for a three-month term beginning in April and ending in June.
      4. Authority and Responsibility
        1. The committee has the authority to promulgate rules and regulations implementing the Student Code, Article IV, "Student Government and Student Organizations."
          1. Pursuant to University Regulations, the committee shall receive and review any proposed amendment to the ASUU Constitution and Forward the amendment and the committee's recommendations to the Board of Trustees.
          2. The Committee shall establish policies and procedures for the maintenance of the University register of organizations.
        2. The committee has the authority to promulgate rules and regulations implementing the Student Code, Article V, "Speaker Policy.”
        3. The committee has the authority to promulgate rules and regulations implementing the Student Code, Article VII, "Distribution of Handbills, Posting of Notice, and Solicitation of Funds”.
        4. The committee has the authority to promulgate rules and regulations implementing the Student Code, Article VIII, "Demonstrations.”
        5. The committee has the authority to promulgate rules and regulations implementing the Student Code, Article IX, "Student Housing."
        6. The committee has the responsibility under the provision of the Student Code, Article XIII, "Implementing Rules and Regulations:"
          1. to publish written notice concerning a proposed enactment of any implementing rule or regulation pursuant to requirements or authorizations contained in the Student Code;
          2. to promulgate rules or regulations consistent with the provisions of the Student Code;
          3. to notify the Board of Trustees of the proposed rule or regulation at least sixty (60) days prior to the rule or regulation taking effect.
        7. The committee has the authority and responsibility under the provisions of the Student Code, Article XIV , "Amendments:"
          1. to propose amendments to the Student Code;
          2. to receive and review any proposed amendment to the Student Code;
          3. to transmit to the Board of Trustees the proposed amendment together with a report explaining the same and fairly and impartially summarizing the views and positions expressed by the various members of the University community.
        8. The committee has the responsibility to publish annually a Policies and Procedures Manual containing all rules, regulations and procedures of general policy for the supervision of student activities and organizations.
        9. The committee delegates its responsibility of implementing and enforcing its policies and procedures to the executive secretary of the committee, the ASUU Organizations Board and the ASUU Judiciary.
        10. The committee is responsible to the president through the vice-president for student affairs.
    5. Student Press
      1. The student press shall be free of illegal censorship. Editors, managers, and other employees of student publications shall not be dismissed or suspended solely because of student, faculty, administration, alumni, or community disapproval of content or editorial policy; provided, however, that sanctions may be imposed on editors, managers, and other employees of student publications by the Student Media Council in accordance with previously established written policies, procedures, and implementing guidelines previously approved by the Board of Trustees and in effect at the time the cause for imposition of such sanctions occurred.
    6. Student Media Council
      1. The Student Media Council (“Council”) is hereby established. The Council oversees all University-wide student media outlets, related services, and business functions supported entirely or in part by student media fees. The Council shall have authority, with the approval of the Board of Trustees, to establish general policies and procedures regarding editorial, production, marketing, promotional, advertising, and business operations, as well as the makeup and operations of the Council. Such policies and procedures shall comply with applicable University Regulations and laws and ensure the protection of academic, creative, and journalistic freedom. The Council is committed to innovation, open governance, and the primacy of student involvement. The Council shall have the custody of, and administrative authority over, budgeted funds allocated to publications, broadcasts, and strategic communication agencies within its jurisdiction and shall have the responsibility to account to the Board of Trustees for the expenditure of such funds and for the audit and control of their financial accounts. [See Student Media Council Policy & Procedures]

        1. [Note: Parts IV-VII of this Regulation (and all other University Regulations) are Regulations Resource Information – the contents of which are not approved by the Academic Senate or Board of Trustees, and are to be updated from time to time as determined appropriate by the cognizant Policy Officer and the Institutional Policy Committee, as per Policy 1-001 and Rule 1-001.]
  4. Rules, Procedures, Guidelines, Forms and other related resources.
    1. Rules
    2. Procedures
    3. Guidelines
    4. Forms
    5. Other related resource materials
  5. References:Student Media Council Policy and Procedures
  6. Contacts
    1. The designated contact officials for this Policy are:
      1. Policy Owner (primary contact person for questions and advice): ice President for Student Affairs.
      2. Policy Officers: Sr. Vice President for Academic Affairs and the Sr. Vice President for Health Sciences.
        1. These officials are designated by the University President or delegee, with assistance of the Institutional Policy Committee, to have the following roles and authority, as provided in University Rule 1-001:
        2. "A 'Policy Officer' will be assigned by the President for each University Policy, and will typically be someone at the executive level of the University (i.e., the President and his/her Cabinet Officers). The assigned Policy Officer is authorized to allow exceptions to the Policy in appropriate cases.... "
        3. "The Policy Officer will identify an 'Owner' for each Policy. The Policy Owner is an expert on the Policy topic who may respond to questions about, and provide interpretation of the Policy; and will typically be someone reporting to an executive level position (as defined above), but may be any other person to whom the President or a Vice President has delegated such authority for a specified area of University operations. The Owner has primary responsibility for maintaining the relevant portions of the Regulations Library... .[and] bears the responsibility for determining -requirements of particular Policies... ." University Rule 1-001-III-B & E
  7. History
    1. Renumbering: Renumbered as Policy 6-401, effective 9/15/08, formerly know as PPM 8-11, and formerly University Regulations Chapter XI.
      1. Current version-Revision 2:
        1. Effective date: 5/17/09 (Student Media Council to begin Summer Semester 2009)
        2. Approved by Academic Senate: 11/2/09
        3. Approved by Board of Trustees: 12/08/09
        4. Background information for Revision 2.
          1. Task Force Report
          2. Marked version of changes
        5. Earlier versions:
          1. Revision 1: Effective dates April 9, 1990 to May 16. 2009.
          2. (Editorially revised June 17, 1999).
          3. Revision 0: Effective dates June 19, 1989 to April 9, 1990


Policy: 6-401 Rev: 2
Date: December 8, 2009